Daily Walkaround Checks: Your First Line of Defence for Fleet Safety

Daily Walkaround Checks: Your First Line of Defence for Fleet Safety

If you’re running a commercial fleet or managing HGVs, safety and compliance are always at the top of your list. One of the simplest but most powerful tools for achieving both is something many operators overlook: daily walkaround checks.

It might seem like just a quick inspection before setting off, but this routine task can make a world of difference. From catching minor issues early to avoiding hefty fines or road incidents, walkaround checks are your frontline defence. Let’s dig into why they matter, how to do them right, and how technology is making them easier and more reliable than ever.

What Are Daily Walkaround Checks?

A daily walkaround check is a visual and functional inspection performed by a driver or operator before a vehicle is used. The goal is simple: identify any defects or safety concerns that could affect the vehicle’s roadworthiness. These checks are legally required for HGVs, buses, and many commercial vehicles in the UK.

They’re called “walkaround” because the driver literally walks around the vehicle, checking key components and systems to make sure everything is working properly. This includes brakes, tyres, mirrors, lights, indicators, fluid levels, windscreens, and more.

Why These Checks Matter

Imagine catching a brake light issue, a loose wheel nut, or a flat tyre before heading out. That quick check could prevent an accident, a roadside inspection failure, or hours of downtime. It’s not just about compliance—it’s about safety, cost savings, and professionalism.

Drivers are the first and best line of defence in spotting issues early. When done consistently, walkaround checks reduce the risk of breakdowns, accidents, and even legal troubles.

Legal Requirements in the UK

For commercial vehicles, especially HGVs and PSVs, daily checks are not optional. The DVSA (Driver and Vehicle Standards Agency) requires that drivers complete a daily inspection before starting their shift. These checks must be recorded, and defects should be reported and addressed before the vehicle is used.

Failing to conduct proper checks can lead to serious penalties, including fines, vehicle prohibition, and even loss of operator licences. Regular, verifiable walkaround checks demonstrate that your business takes road safety seriously.

What Should Be Included in a Walkaround Check?

A comprehensive check includes both external and internal vehicle elements. Here’s a breakdown of what drivers should look for:

External Checks:

• Tyre condition and pressure

• Wheel nuts and rims

• Lights and indicators

• Mirrors and windows

• Number plates

• Fuel and oil leaks

• Body condition

• Trailer coupling (if applicable)

Internal Checks:

• Horn, wipers, and washers

• Steering

• Brakes

• Dashboard warning lights

• Seatbelts

• Tachograph calibration

This might seem like a lot, but the process typically takes just 10 to 15 minutes once the driver is familiar with it.

Going Digital With Walkaround Checks

Paper forms have been used for years, but let’s be honest—they’re messy, easy to lose, and hard to audit. Digital solutions now allow drivers to complete daily walkaround checks via a mobile app. Results are submitted instantly to fleet managers, and any issues can trigger maintenance requests in real time.

This digital approach ensures accurate, consistent data collection, simplifies compliance documentation, and helps resolve issues faster. No more chasing paperwork or wondering if a check was actually completed.

Benefits of Digital Walkaround Checks

Here are some key reasons why going digital is worth it:

• Real-time defect reporting: Issues are flagged immediately.

• Audit-ready records: All inspections are time-stamped and stored securely.

• Driver accountability: Digital signatures and time logs prevent skipped checks.

• Easy tracking: See trends in vehicle wear and tear across your fleet.

• Improved compliance: Pass audits and inspections with confidence.

Plus, apps often come with prompts and guidance, helping drivers avoid missing any important steps.

Training Drivers for Success

Even the best system fails without proper use. That’s why training is crucial. Every driver should understand the importance of daily checks, know how to perform them, and be comfortable using digital tools if provided.

Make it part of onboarding, include regular refresher training, and encourage a culture where safety comes first. When drivers understand the “why,” they’re more likely to engage with the “how.”

What Happens After a Defect Is Found?

When a defect is discovered, the next steps are just as important as the inspection itself. The vehicle should not be used until the defect is addressed. Your maintenance team or workshop should be notified immediately, and the issue should be documented and resolved.

Digital platforms streamline this by creating automated work orders and notifications, ensuring no defect is missed or ignored.

Saving Time and Money in the Long Run

It might feel like walkaround checks slow things down, especially during busy mornings. But in reality, they save time and money over the long haul. Preventative action reduces the risk of major repairs, keeps vehicles on the road, and avoids reputational damage from missed deliveries or roadside incidents.

It’s all about staying one step ahead—and these quick checks are the easiest way to do just that.

Final Thoughts

Daily walkaround checks are more than just a tick-box task—they’re a vital part of safe, responsible fleet management. By catching problems early, meeting legal requirements, and embracing digital tools, you protect your drivers, your business, and the public.

Start treating walkaround checks as a cornerstone of your safety routine. With just a few minutes each day, you can make a massive impact.